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Managing Research Documents

This guide includes effective naming techniques for documents, citation and pdf management, note taking tools, alerts and feeds, and journal management apps.


Alerts can be set up with specific journals, journal publishers and indexes/databases (Pubmed etc.).

Kinds of alerts:

Table of content alerts for journals

Search alerts for articles

  • Most databases offer this feature if you set up an account
  • Google Scholar also offers a saved search alerting feature

Citation alerts

  • Notifies you by email whenever a record you choose has been cited by a new record that has been added to the database.
  • Some databases such as Scopus and Web of Science offer this feature

Other ways to keep current

News aggregators, also called feed aggregators or RSS readers, are a great and easy way to stay informed by retrieving the latest content from publishers and other web sites. Instead of going to many websites to look for new content, you can set up an aggregator to receive all the content in one place.

A comprehensive list of feed aggregators is available at :

Some popular ones:

Information Resources

These two column often give review new productivity and research management products available that the columnist has tried and that might be useful for students and researchers.  They are both worth reading on these topics. 



Contact Information

Jennifer Hart
Librarian for Computer Science, Mathematics, Physics and Statistics
Ryerson Physical Laboratory 156
Email Jenny

Browzine: A Browsable Newstand

The Library makes available to UChicago users a free subscription to BrowZine, a service that allows you to browse, read and follow thousands of the library's scholarly journals available from your computer or from your Android and iOS mobile devices.

With it you can

  • Browse and read journals
  • Create your own personal bookshelf and be notified when new articles are published
  • Save and export articles to DropBox, Mendeley, RefWorks, Zotero, Papers and more